Reservations

It's never too early! Make your 2011 Reservations now!

 Save Money!  Most of our rental cottages will honor the 2010 rate for 2011 reservations made prior to October 1, 2010 In the case of significant rate increases the owners may choose to give a $100.00 discount.

     Get the Property and Dates for want Now!   The Advance Deposit of only $100.00 per week places a lock on the time and property you want. 

.   Reserve Now and Pay later!  The Advance Deposit will hold the property you want until December 1st  2010,  giving you time to plan and budget your advance payment for your 2011 Vacation.

   

Rental Calendar 2010

 

January

Week

S

M

T

W

T

F

S

#1

27

28

29

30

31

1

2

#2

3

4

5

6

7

8

9

#3

10

11

12

13

14

15

16

#4

17

18

19

20

21

22

23

#5

24

25

26

27

28

29

30

#6

31

1

2

3

4

5

6

 

February

Week

S

M

T

W

T

F

S

#6

31

1

2

3

4

5

6

#7

7

8

9

10

11

12

13

#8

14

15

16

17

18

19

20

#9

21

22

23

24

25

26

27

#10

28

1

2

3

4

5

6

 

March

Week

S

M

T

W

T

F

S

#10

28

1

2

3

4

5

6

#11

7

8

9

10

11

12

13

#12

14

15

16

17

18

19

20

#13

21

22

23

24

25

26

27

#14

28

29

30

31

1

2

3

 

April

Week

S

M

T

W

T

F

S

#14

28

29

30

31

1

2

3

#15

4

5

6

7

8

9

10

#16

11

12

13

14

15

16

17

#17

18

19

20

21

22

23

24

#18

25

26

27

28

29

30

1

 

May

Week

S

M

T

W

T

F

S

#18

25

26

27

28

29

30

1

#19

2

3

4

5

6

7

8

#20

9

10

11

12

13

14

15

#21

16

17

18

19

20

21

22

#22

23

24

25

26

27

28

29

#23

30

31

1

2

3

4

5

 

June

Week

S

M

T

W

T

F

S

#23

30

31

1

2

3

4

5

#24

6

7

8

9

10

11

12

#25

13

14

15

16

17

18

19

#26

20

21

22

23

24

25

26

#27

27

28

29

30

1

2

3

 

July

Week

S

M

T

W

T

F

S

#27

27

28

29

30

1

2

3

#28

4

5

6

7

8

9

10

#29

11

12

13

14

15

16

17

#30

18

19

20

21

22

23

24

#31

25

26

27

28

29

30

31

 

August

Week

S

M

T

W

T

F

S

#32

1

2

3

4

5

6

7

#33

8

9

10

11

12

13

14

#34

15

16

17

18

19

20

21

#35

22

23

24

25

26

27

28

#36

29

30

31

1

2

3

4

 

September

Week

S

M

T

W

T

F

S

#36

29

30

31

1

2

3

4

#37

5

6

7

8

9

10

11

#38

12

13

14

15

16

17

18

#39

19

20

21

22

23

24

25

#40

26

27

28

29

30

1

2

 

October

Week

S

M

T

W

T

F

S

#40

26

27

28

29

30

1

2

#41

3

4

5

6

7

8

9

#42

10

11

12

13

14

15

16

#43

17

18

19

20

21

22

23

#44

24

25

26

27

28

29

30

#45

31

1

2

3

4

5

6

 

November

Week

S

M

T

W

T

F

S

#45

31

1

2

3

4

5

6

#46

7

8

9

10

11

12

13

#47

14

15

16

17

18

19

20

#48

21

22

23

24

25

26

27

#49

28

29

30

1

2

3

4

 

December

Week

S

M

T

W

T

F

S

#49

28

29

30

1

2

3

4

#50

5

6

7

8

9

10

11

#51

12

13

14

15

16

17

18

#52

19

20

21

22

23

24

25

#1

26

27

28

29

30

31

1

 

 

   Over 95% of Advance Reservation requests are confirmed! 

How to Make an Advance Reservation

 You may email to have your request recorded and reserved you must mail it; along with a personal check or electing to have an existing security deposit currently in our Trust account converted to an advance deposit.

Cola Vaughan Realty 
P.O. Box 1375
Nags Head, NC 27959

Confirmation of Your Advance Deposit

  1. We will return a receipt of your Advance Deposit immediately.

  2. Your Advance Deposit will be deposited in our Trust Account with Gateway Bank & Trust of Nags Head.

  3. You will be informed in writing of the availability of the week(s) requested by October 15th of this year (2010).

  4. Upon confirmation you will have until December 1st 2010 to submit the balance of your Advance Payment  (equal to 50% of the Base Rent + the Reservation Fee + Trip Cancellation Insurance (optional)

Confirmation Priorities

  1. The Owner of the cottage may reserve the weeks they wish.

  2. Requests submitted earlier have priority over later requests.

  3. Multiple week requests have priority over single weeks.

  4. Repeat renters have priority over new renters through the check-out date of the current year.

There will be a $75.00 fee (Processing Fee) charged for all advance deposits. This fee will be credited as your Processing Fee for your 2011 reservation at the time of your Advance Payment and therefore does not constitute an extra fee or charge for this service However;

 in the event of the cancellation by the Renter of any week requested and available prior to the due date for the advance payment, the $75.00 processing fee plus current tax will be charged and the balance of advance deposit returned or credited to the Renter.

 If the week requested is available, and the reservation is not cancelled prior to the advance payment due date of December 1st 2010; the entire advance deposit of $100.00 will be forfeit as a cancellation fee.

Should the week requested (or a suitable substitute approved by the Renter) not be available; the full Advance Deposit of $100.00 will be refunded.

Reservation Form

Name:
Address:
City:
State:
Zip:
Home Phone:
Cell Phone:
Email Address:
1st Cottage Choice:
Week:
2nd Cottage Choice:
Week:
# in Group:
Family Group? Yes
No
Approved Non-Family Group ? Yes
No
Pets? Yes
No
How Many Pets?
Type of Pets?
I am mailing an advance deposit payment of $100: Yes
Please convert my existing security deposit for
rental Callback to an advance rental deposit
:
Yes
Callback #:
(Must enter a valid Callback # to convert a
current security deposit)
Comments

LEASE AGREEMENT

 

1.  Disbursement of Rent and Third Party Fees:  Tenant authorizes Agent to disburse up to fifty percent (5O%) of the rent set forth in paragraph 3 above to the owner (or as the owner directs) prior to Tenant's occupancy of the Premises, and the balance of the rent upon the commencement of the tenancy, a material breach of this Agreement by Tenant, or as otherwise permitted pursuant to the North Carolina Vacation Rental Act. Tenant agrees to pay a $35.00 processing fee for any change or alteration to the terms or conditions of this lease requested by Tenant. Tenant agrees to pay a $35.00 processing fee for any check of Tenant that may be returned by the financial institution due to insufficient funds or because Tenant did not have an account at the financial institution. Tenant also authorizes Agent to disburse prior to Tenant's occupancy of the Premises any fees owed to third parties to pay for any goods, services, or benefits procured by Agent for the benefit of Tenant, including, but not limited to any fees set forth herein payable to Agent for reservation, transfer or cancellation of Tenant's tenancy.

2. Security Deposit. Any security deposit provided for in Paragraph 4 above may be applied to actual damages caused by Tenant as permitted under the Tenant Security Deposit Act.  In addition, pursuant to the North Carolina Vacation Rental Act, Agent may deduct from the security deposit the amount of any unpaid long distance or per call telephone charges and cable television charges that are not specifically described in this Agreement (including any addendum hereto) as being included with the Premises. Agent shall apply, account for, or refund Tenant's security deposit within 45 days following the end of the tenancy. Tenant is responsible for returning the premises to the agent in good condition as described in the Security Deposits and Check Out Procedures Addendum attached to this document and incorporated herein by reference. Security Deposit deductions are considered to be additional Rents and subject to the full Occupancy Tax.

3. Trust Account. Any advance payment made by Tenant shall be deposited in a trust account with Gateway Bank, 2808 S. Croatan, Nags Head, NC. Tenant agrees that any advance payment may be deposited in an interest-bearing trust account and that any interest thereon shall accrue for the benefit of, and shall be paid to, the owner (or as the owner directs) as it accrues and as often as is permitted by the terms of the account. Vaughan Properties Inc. Rental Trust Accounts are not interest bearing.         

4. Processing fees. Pursuant to N.C.G.S. Section 42A-11.  Agent charges a processing fee reasonably calculated to cover the costs of processing, transfer or cancellation of a reservation.  These processing fees are as follows: Processing Application: $75.00, Transfer Change or Amend Application: $100.00, Cancellation of Application: $100.00, reissue Lease: $35.00.

5. Tenant Duties.  Tenant agrees to comply with all obligations imposed by the Vacation Rental Act on Tenant with respect to maintenance of the Premises, including, but not limited to, keeping the Premises as clean and safe as the conditions of the Premises permit and causing no unsafe or unsanitary conditions in the common areas and remainder of the Premises that Tenant uses; and notifying Agent in writing of the need of replacement of or repairs to a smoke detector, and replacing the batteries as needed during the tenancy. Tenant agrees not to use the Premises for any activity or purpose that violates any criminal law or governmental regulation. Tenant's breach of any duty contained in this paragraph shall be considered material, and shall result in the termination of Tenant's tenancy.

6. Agent Duties. Agent agrees to provide the Premises in a fit and habitable condition. If at the time Tenant is to begin occupancy of the Premises, Agent cannot provide the Premises in a fit and habitable condition or substitute a reasonably comparable property in such condition, Agent shall refund to Tenant all payments made by Tenant. Agent shall conduct any brokerage activities in regard to this Agreement without respect to the race, color, religion, sex, national origin, handicap or familial status of any Tenant.

7.  Cancellation.  All cancellations must be in writing. In the event of cancellation by the Tenant, Tenant shall receive a refund of all payments made by Tenant ( excepting the Reservation Processing fee and tax ($75.00 + tax) and any trip insurance premiums paid are not refundable), less an administrative fee of $100.00+ tax, if the Premises are re-rented on the terms set forth herein.  If the Premises are not re-rented on the terms set forth herein, Tenant will not be entitled to a refund of any rent payment made hereunder. Whether or not the Premises are re-rented, Tenant, rather than Agent, shall be responsible for seeking reimbursement of any fees paid by Tenant to Agent for goods, services, or benefits procured by Agent from third parties for the benefit of Tenant that may have been paid out prior to Tenant's cancellation. Transfer of reservation by Tenant may be permitted with an administrative fee of $100.00.

8. Transfer of Premises.

(1) If the owner voluntarily transfers the Premises, Tenant has the right to enforce this Agreement against the grantee of the Premises if Tenant's occupancy under this Agreement is to end 180 days or less after the grantee's interest in the Premises is recorded. If Tenant's occupancy is to end more than 180 days after such recordation, Tenant has no right to enforce the terms of this Agreement unless the grantee agrees in writing to honor this Agreement. If the grantee does not honor this Agreement, Tenant is entitled to a refund of all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed). Within 10 days after transfer of the Premises, the grantee or the grantee's agent is required to: (I) notify Tenant in writing of the transfer of the Premises, the grantee's name and address. And the date the grantee's interest was recorded; and (ii) advise Tenant whether Tenant has the right to occupy the Premises subject to the terms of this Agreement or receive a refund of any payments made by Tenant.

(2) Upon termination of the owner's interest in the Premises, whether by sale, assignment, death, appointment of a receiver or otherwise, the owner, owner's agent, or real estate agent is required to transfer all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) to the owner's successor-in-interest within 30 days, and notify Tenant by mail of such transfer and of the transferee's name and address. However, if Tenant's occupancy under this Agreement is to end more than 180 days after recordation of the interest of the owner's successor-in-interest in the Premises, and the successor-in-interest has not agreed to honor this Agreement, all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) must be transferred to Tenant within 30 days.

(3) If the owner's interest in the Premises is involuntarily transferred prior to Tenant's occupancy of the Premises, the owner is required to refund to Tenant all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) within 60 days after the transfer.

9. Mandatory Evacuation. If State or local authorities order a mandatory evacuation of an area that includes the Premises, Tenant shall comply with the order. Upon compliance, Tenant will be entitled to a refund of the prorated rent for each night that Tenant is unable to occupy the Premises because of the order. However, Tenant win not be entitled to a refund if, prior to taking possession of the Premises: (I) Tenant refused insurance offered by Agent that would have compensated Tenant for losses or damages resulting from loss of use of the Premises due to a mandatory evacuation order, or (ii) Tenant purchased such insurance from Agent. Insurance purchased by Tenant may not be subsequently cancelled or refunded by this Agency. Please refer to your policy  for instructions on refunds due  to a cancellation.

11. Expedited Eviction. If the tenancy created hereunder is for 30 days or less, the expedited eviction procedures set forth in the Vacation Rental Act will apply. Tenant may be evicted under such procedures if Tenant: (I) holds over in possession after Tenant's tenancy has expired; (ii) commits a material breach of any provision of this Agreement (including any addendum hereto) that according to its terms would result in the termination of Tenant's tenancy; (iii) fails to pay rent as required by this Agreement; or (iv) has obtained possession of the Premises by fraud or misrepresentation.

12. Indemnification and Hold Harmless; Right of Entry; Assignment. Tenant agrees to indemnify and hold harmless Agent and the owner from and against any liability for personal injury or property damage sustained by any person (including Tenant's guests) as a result of any cause, unless caused by the negligent or willful act of Agent or the owner, or the failure of Agent or the owner to comply with the Vacation Rental Act. Tenant agrees that Agent, the owner or their respective representatives may enter the Premises during reasonable hours to inspect the Premises, to make such repairs, alterations or improvements thereto as Agent or owner may deem appropriate, or to show the Premises to prospective purchasers or tenants. Tenant shall not assign this Agreement or sublet the Premises in whole or part without written permission of Agent.

13.  Pets. Unless otherwise specifically permitted in this Agreement (including any addendum hereto), no pets shall be allowed on the Premises. Tenant's breach of this provision shall be considered material, and shall result in the termination of Tenant's tenancy. The “Pet Addendum” must be completed and signed to complete this agreement.

14. Other Terms and Conditions: There is an administrative fee for any changes to the lease after confirmation

15. Addenda. Any addenda to this Agreement are described in the following space and attached hereto: The Pet Addendum, Non-Family Addendum and Security Deposit conditions are attached and integrated to this document. Tenant agrees that Tenant has received and read any such addenda, and that they shall constitute an integral part of this Agreement.